Job Description
▶︎ Job Details: ・Job Title: Sales Operations & Procurement Specialist
・Client: Japanese IT Company
・Working Location: New York, NY
・Salary: $24.50 - $26.00/hour
・Employment Type: Full-Time
・Language: Japanese & English
▶︎ What will you do: This role plays a key part in supporting both sales operations and procurement functions while working closely with management to drive operational excellence, process improvements, and cost optimization initiatives across the organization.
Sales Support & Contract Administration
- Manage the full sales order lifecycle, including quotations, purchase orders, delivery coordination, and invoicing through the ERP system.
- Prepare renewal quotations for existing software licenses and maintenance agreements, as well as quotations for straightforward system integration projects.
- Generate and process invoices for system integration projects.
- Partner with the billing team to ensure invoice accuracy and support accounts receivable follow-up activities.
- Provide timely responses to customer inquiries and administrative support to the sales organization.
- Manage contract modifications, renewals, terminations, and annual warranty renewal processes for customers.
Procurement & Vendor Management
- Source quotations, product specifications, and lead-time information from vendors and distributors in support of Sales and Engineering requirements.
- Prepare and process purchase orders by validating specifications and pricing, coordinating with internal stakeholders, and obtaining required approvals.
- Manage procurement activities from order placement through delivery, including vendor communication, shipment tracking, and expediting.
- Verify received goods against purchase orders and resolve shipment discrepancies with suppliers and distributors.
- Process vendor payments by reconciling invoices and supporting documentation for approval.
- Maintain strong relationships with software and hardware vendors while coordinating quotes, purchase orders, and delivery schedules.
- Negotiate pricing, volume discounts, and favorable commercial terms while maximizing available partner incentive programs, including rebates, co-op funds, and deal registration benefits, to support year-over-year cost savings.
Systems, Reporting & Analysis
- Maintain accurate sales and procurement records within the ERP system and Excel-based tracking tools.
- Support project profitability management through project-based P&L visualization and reporting.
- Work closely with Accounting and IT teams to troubleshoot ERP system-related issues.
- Collect, analyze, and summarize purchasing and operational data to support planning activities and identify business trends.
- Provide reports, insights, and data analysis to support sales team decision-making and operational efficiency.
Warehouse & Inventory Operations
- Oversee warehouse-related activities, including shipping, receiving, inventory management, and inventory accuracy.
Process Improvement
- Actively participate in KAIZEN and continuous improvement initiatives to enhance workflows, operational efficiency, and cross-functional collaboration.
- Prepare operational documentation, reports, data analyses, and process manuals.
- Perform additional duties and responsibilities as assigned by management.
▶︎ Required Qualifications & Skills: - Business-level proficiency in both Japanese and English.
- Experience in sales operations, sales support, procurement, purchasing, order management, or related operational functions.
- Experience managing quotations, purchase orders, invoices, contracts, and vendor relationships.
- Strong coordination and communication skills with internal teams, customers, vendors, and distributors.
- Experience working with ERP systems; Microsoft Dynamics NAV (Navision) experience is preferred.
- Strong Excel skills and the ability to analyze, organize, and report operational data.
- Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.
- Strong problem-solving and organizational skills.
- Experience supporting inventory, logistics, warehouse, or supply chain operations is a plus.
- Interest in process improvement, operational excellence, and KAIZEN initiatives.
▶︎ Why Join This Opportunity?
・日本語を活かし、Sales Operations・Procurement・Vendor Management・ERP運用・業務改善に幅広く携われるポジションです。
Job Tags
Full time, Contract work