Job Description

Title: Staff Accountant -Nonprofit

Department: Finance

Reports to: Controller

FLSA Status: Full-time, Exempt

Job Summary

The Staff Accountant assists the Controller and CFO in managing the organization’s financial accounting operations, including general ledger maintenance, grant cost and allocation accounting, payroll oversight, and audit support. This role ensures compliance with organizational accounting policies, grant requirements, and applicable federal and state regulations.

Essential Duties and Responsibilities

Financial Accounting & Reporting

• Perform month-end close activities, including preparation and review of financial statements prior to grant and fund billing
• Prepare monthly journal entries, general ledger reconciliations, balance sheets, income statements, and cash flow statements
• Reconcile general bank accounts and payroll bank accounts on a monthly basis
• Maintain and reconcile monthly general ledger accounts with a high degree of accuracy

Grant & Fund Accounting

• Assist Controller/CFO with development and monitoring of grant and program budgets
• Track, verify, and ensure grant and fund billings are accurate and submitted by required deadlines
• Prepare management reports and fund status updates to support grant billing and financial decision-making

Payroll Oversight

• Oversee payroll department functions to ensure timely and accurate payroll processing
• Verify payroll transactions and resolve discrepancies
• Determine and maintain master salary allocation spreadsheets and related accounting entries

Accounts Payable

• Verify accounts payable transactions and make necessary corrections
• Maintain and update AP allocations to ensure proper expense distribution across funds and grants

Audit & Compliance

• Assist Controller/CFO with annual fiscal, federal, and grant-related audits
• Ensure compliance with nonprofit accounting standards and internal controls

Other Responsibilities

Perform other accounting and finance-related duties as assigned by the Controller or CFO

Core Accounting Competencies

• General ledger management and reconciliation
• Knowledge & experience with cost allocation accounting
• Nonprofit and grant accounting principles
• Financial statement preparation and analysis
• Payroll accounting and salary allocations
• Budget development and monitoring
• Audit preparation and compliance support
• High-level accuracy, attention to detail, and internal controls

Qualifications

Education & Experience

• Bachelor’s degree in accounting or a related field
• Minimum of three (3) years of accounting experience; nonprofit accounting experience preferred
• Coursework or practical experience in accounting principles and bookkeeping

Technical Skills

• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook
• Experience with MIP Cloud and other accounting software preferred
• Ability to use a ten-key calculator by touch

Professional Skills

• Strong organizational and time-management skills
• Excellent interpersonal, communication, and team-building abilities
• Ability to work under pressure and meet deadlines while maintaining a positive attitude
• Exceptional attention to detail and commitment to accuracy

Additional Requirements

Must have reliable transportation, a valid driver’s license, proof of insurance, and be bondable

Physical Requirements

• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English

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