Job Description

:

BEACH AUTOMOTIVE PARTS DEPT

Job Title: Automotive Parts Administrative Assistant

Job Summary:

The Automotive Parts Administrative Assistant will play a key role in maintaining inventory records, communicating with vendors and suppliers, and supporting the team with administrative tasks. This position requires strong organizational skills, attention to detail, and inventory management knowledge or willingness to learn.

Key Responsibilities:

• Reconcile daily stock orders using the dealer inventory management system (CDK).
• Ensures all parts are received and accounted for based on delivery packing slips.
• Maintain accurate inventory records and perform regular inventory checks.
• Prepare and process purchase orders and invoices.
• Communicate with suppliers and vendors regarding orders, returns, and pricing.
• Support parts department staff with administrative tasks and customer service.
• Maintain organized records and files (physical and digital).

• Ensure compliance with department policies and procedures.

Additional Duties and Responsibilities:

• Maintains positive working relationships with team members by communicating respectfully and professionally.
• Proactively offers support and assistance to colleagues when needed.
• Adapts effectively to changes within the Parts Department.
• Manages multiple responsibilities efficiently.
• Actively engages in departmental meetings and discussions.
• Upholds strong ethical standards and integrity in all daily responsibilities.

Qualifications:

• Previous experience in an administrative role; automotive industry experience is a plus.

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Suites and Microsoft Office programs (Word, Excel, Outlook).
• Knowledge of automotive parts and terminology preferred, but not required.

• High school diploma or equivalent.

Physical Requirements:

• Standing for long periods of time.

• Bending, stretching, lifting, reaching, and climbing.
• Driving a vehicle and golf cart.

• Ability to climb ladders for purposes of checking inventory.

What We Offer:

• Competitive salary based on experience.

• Opportunities for growth and advancement.
• Supportive team environment.
• Employee discounts on parts and services.
• Paid time off (when applicable).
• 401(k)
• Dental, Health, and Vision insurance.
• Disability insurance.
• Flexible spending account.
• Health savings account.

• Life insurance.

Working Conditions:

Primarily in an office setting environment with potential exposure to loud noises, dust, automotive fumes, chemicals, grease, and other potential hazards.

Schedule:

• Full time

• 8am - 5pm

The position reports to the Parts Manager and Assistant Manager.

Please submit your resume through this employment website. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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